Google Calendar

Google Calendar is a fabulous way to keep track of your time and of what’s happening throughout school.

Accessing KAS Calendars

1. Login to your KAS email account
2. Click on the link to one of the calendars below

KAS Public Calendar (also at http://tinyurl.com/kascalpublic )

KAS Internal Calendar (also at http://tinyurl.com/kascalinternal )

HS Test Calendar (also at http://bit.ly/kascalhstest )

Library Calendar (also at http://bit.ly/kascallibrary)

KAS Sports Schedule from Ken

IB Calendar (check with Dawn)

3. The calendar will open in a new window. Click in the bottom right corner on + Google Calendar

4. A new window will popup asking to you to add this calendar, click on Yes, add this calendar
5. Now in the left sidebar under Other calendars, the new calendar is listed

You may need to click on the triangle in front of My calendars to show all calendars

Warning: if you click on the calendar name in the sidebar, this toggles the display of the events of this calendar on or off. When the box in front of the calendar is white, the events are hidden. When the box in front of the calendar is colored, the events are displayed.

Events are hidden

Events are displayed

Using the High School Test Calendar

According to the high school student handbook, students are not supposed to have more than two major assessments on any given day. The high school exam calendar is a Google Calendar in which all high school teachers post their upcoming tests or major project deadlines in order to avoid conflicts.

Adding a Test to the Calendar

You have 2 options to add a test to the calendar:

Adding a Test the Detailed Way

1. Click on Create
2. Add a name for your test with the following nomenclature Grade Subject Test name e.g.: G9 English Final exam
3. Change the calendar to High School Test Calendar
4. Make sure there is no reminder set for this test (if so, click on the x after the reminder to delete it
5. Click on Save

Quickly Adding a Test to the Calendar

1. Click on the time of day when your test will occur
2. Write the name of your test with the proper nomenclature Grade Subject Test name e.g.: G9 English Final exam
3. Change the Calendar to High School Test Calendar
4. Click Create Event

Offering Appointment Times from your Calendar

Nice tip shared by Amanda Oct. 2013 and John

https://www.youtube.com/watch?v=Is34v6aKT7c

1. Go into your Google calendar
2. Click a time frame
3. At the top it says Event | Appointment slots, click Appointment Slots

4. It will show up on your calendar, you can click on it to go in and edit it.
5. On the edit page you will also find the link to the calendar (that you can send to others so they can sign-up). For added ease, you can also run that long link through a URL shortener such as http://bit.ly or www.tinyurl.com

Sharing your Calendar

Make sure that you are sharing your calendar with people at KAS so that appointments can quickly be made. To do this, follow these steps:

1. Open your email account
2. Click on Calendar in the black ribbon at the top
3. In the left sidebar, make sure that you can see the calendar with your name on it under My Calendar. You may have to click on the little black triangle in front of My Calendar so that it points down.
4. Click on the drop down menu at the end of the calendar with your name on it and chose Share this Calendar

5. Make sure that Share this Calendar with others and Share this calendar with everyone in KAS is checked

6. Click on Save

That’s it!

Subscribing to Notifications and Search

Here is a quick video on how to save yourself some time:

https://www.youtube.com/watch?v=qpAaEwWIHoI

Add Calendar to iPad/iPhone

KAS Public Calendar’s ical url

http://goo.gl/zSmyVr

KAS Internal Calendar’s ical url

http://goo.gl/pcdFp6